Case studies
Hiring Funnel Automation
We were hiring maths tutors in Indonesia at volume. Paid-social leads dropped into a Google Sheet, and everything after that was manual — it ate an enormous amount of time, and in practice the team quietly avoided the channel.
Problem
Leads landed in a Google Sheet and everything after that was manual — open a row, message the person, chase them for a CV, decide alone whether they were worth an interview.
Solution
An n8n bot that picks up new leads, knocks out anyone failing the hard criteria, asks the rest for a CV on WhatsApp, scores it with an LLM, and books whoever passes onto a group interview.
How it works
n8n Workflows
Lead intake from Google Sheets, knockout filters, WhatsApp conversation branches, inbound CV handling, logging and error alerting.
WhatsApp Bot
First touch minutes after the click, CV request, automatic nudges for non-responders, and the group interview invitation.
AI CV Scoring
CV in, a 1–10 score and a short summary against the role out, then the decision: interview at score ≥ 8, otherwise a polite decline.
Huntflow Integration
Candidates land in Huntflow automatically, with the CV and the scoring result attached.
Recruiter Dashboard
Pipeline by status, filters, AI summaries, HR assignment, and a needs-attention panel for scoring failures.
Knockout Criteria
Rules that filter at the door, before a lead ever reaches a recruiter.
16.7% → 26.0%
lead → interview conversion
772
leads processed automatically
201
interview invitations
